Privacy

Privacy Policy

American Society of Dentist Anesthesiologists (ASDA)
Last Updated: October 2026

The American Society of Dentist Anesthesiologists (ASDA) is committed to protecting the privacy and personal information of its members, prospective members, event participants, and visitors to its website.

ASDA maintains a database of members and professional contacts to administer membership, provide educational resources, communicate organizational news and events, support professional networking, and fulfill its mission of advancing the specialty of dental anesthesiology.

This Privacy Policy explains what information we collect, how we use and protect it, and the choices available to individuals regarding their personal information.

This Policy applies to information collected through ASDA's website, membership portal, online community, registration forms, and other services administered by ASDA.

For purposes of applicable federal and state privacy and data protection laws in the United States, the American Society of Dentist Anesthesiologists is responsible for the collection, use, and management of personal information submitted through its services.

Questions regarding this Policy may be directed to info@asdahq.org or 630.242.8940.

1. Information We Collect

Depending on your relationship with ASDA and your use of our services, we may collect the following information:

• Personal Information: Name, email address, telephone number, mailing address, and other contact information.
• Professional Information: Professional credentials, dental licenses, residency completion certificates, educational background, employment information, practice location, specialty interests, and professional experience.
• Membership Information: Membership classification, application status, membership history, renewal records, and participation in ASDA activities.
• Demographic Information: Optional information such as gender, nationality, and ethnicity, which may be collected for organizational reporting, membership demographics, and specialty recognition reporting. Providing this information is voluntary and does not affect membership eligibility or benefits.
• Event Participation: Registration and attendance records for scientific sessions, continuing education programs, meetings, and other ASDA activities.
• Financial Transactions: Records of membership dues, event registrations, donations, and other payments. Payment card information is processed through third-party payment providers and is not intended to be stored directly within ASDA's membership database.
• Website Activity: Login information, website usage, IP addresses, and other technical information associated with use of our online services.
• Member-Generated Content: Profile photographs, forum discussions, announcements, professional listings, mentorship interests, and other information voluntarily submitted through the website.
• Communications: Messages, inquiries, survey responses, communication preferences, and other correspondence with ASDA.

Certain information is required to process membership applications, verify professional eligibility, or provide requested services. Other information may be optional.

2. How We Collect Information

ASDA may collect information when you:

• Apply for membership or renew your membership.
• Create or update an online member profile.
• Register for an ASDA meeting, educational program, or event.
• Submit professional credentials or documentation for membership verification.
• Participate in surveys, committees, mentorship programs, or other activities.
• Submit abstracts, presentations, or other educational materials.
• Post content or participate in the ASDA member forum.
• Communicate with ASDA by email, telephone, mail, or online forms.
• Visit or interact with ASDA's website and online services.

ASDA may also receive professional or membership-related information from affiliated organizations, educational institutions, service providers, or other sources when appropriate for administering ASDA programs and services.

3. How We Use Your Information

• ASDA uses personal information for legitimate organizational and administrative purposes, including:
• Processing membership applications, renewals, and payments.
• Verifying membership eligibility and professional credentials.
• Maintaining accurate membership and professional records.
• Providing access to member benefits, educational resources, and online services.
• Communicating organizational announcements, newsletters, meeting information, and other relevant updates.
• Administering scientific sessions, continuing education programs, examinations, and professional development opportunities.
• Supporting committee participation, mentorship opportunities, professional networking, and member engagement.
• Maintaining member directories and professional listings.
• Collecting membership demographic information for organizational analysis and specialty recognition reporting.
• Responding to questions, requests, and administrative inquiries.
• Improving website functionality, membership services, and organizational operations.
• Complying with applicable legal, regulatory, and organizational obligations.

ASDA uses personal information only for purposes reasonably related to its operations, services, and professional mission, or as otherwise permitted by applicable law.

4. Member Profiles and Directories

ASDA provides an online membership community that allows eligible members to maintain professional profiles, connect with colleagues, and participate in member activities.

Information entered into member profiles may be visible to other authorized members depending on the website's functionality and applicable privacy settings.

Find a Dentist Anesthesiologist Directory

• ASDA maintains a public Find a Dentist Anesthesiologist directory to help patients, dental professionals, and others locate participating dentist anesthesiologists.
• Eligible Active Members may choose to participate in this directory by providing professional or practice contact information.
• Members should provide only their professional or practice address for information intended to appear in the public directory. Personal or residential addresses should not be entered into fields designated for public professional listings.
• Participation in the public directory is optional, and members may request changes to their listing or removal from the directory.
• ASDA's public directory is not intended to include confidential membership records, payment information, or documentation submitted for membership verification.

5. Membership Demographic Information

• ASDA may request optional demographic information from members, including nationality, ethnicity, and other demographic characteristics.
• This information may be used to evaluate membership demographics, support organizational planning, and provide periodic demographic reporting related to specialty recognition, including requests from the American Dental Association's National Commission on Recognition of Dental Specialties and Certifying Boards (NCRDSCB).
• Providing demographic information is voluntary and has no bearing on membership eligibility, classification, approval, or access to member benefits.
• ASDA may use aggregated demographic information for reporting purposes and will limit disclosure of personally identifiable demographic information to circumstances permitted by applicable law or authorized by the individual.

6. Sharing Information With Third Parties

ASDA may share information with authorized third-party service providers when necessary to administer membership, maintain website functionality, process payments, deliver educational programs, or provide other organizational services.

These providers may include:

• Membership management and website hosting providers, including ToucanTech.
• Payment processing and accounting service providers.
• Event registration, speaker management, and continuing education platforms.
• Email communication and technology service providers.
• Examination administration and educational service partners, when applicable.
• Other vendors supporting ASDA's authorized organizational activities.
• ASDA shares information as reasonably necessary for the services being provided and expects its service providers to maintain appropriate safeguards for personal information.
• ASDA may also disclose information when required by law, to respond to lawful requests, to protect the rights or security of the organization or its members, or with an individual's authorization.
• ASDA does not sell its membership database or personal information to third parties for their independent marketing purposes.

7. Communication Preferences

ASDA communicates with members and other professional contacts regarding membership, organizational activities, educational opportunities, events, and other relevant information.

Members may manage available communication preferences through their online profiles or by contacting ASDA directly.

Individuals may unsubscribe from optional promotional communications using the unsubscribe link included in applicable emails.

Certain administrative communications, including membership notices, payment confirmations, and other essential organizational information, may continue as necessary to administer membership or provide requested services.

8. Data Security

ASDA recognizes the importance of protecting personal information and takes reasonable administrative, technical, and organizational measures designed to safeguard information against unauthorized access, disclosure, alteration, or loss.

ASDA utilizes third-party technology providers, including ToucanTech, to support the secure operation of its website and membership management system.

Access to membership information is restricted according to administrative responsibilities and authorized system permissions.

Members are responsible for maintaining the confidentiality of their account credentials and should not share their passwords with others.

Although ASDA and its service providers take measures to protect personal information, no internet-based system or electronic transmission can be guaranteed to be completely secure.

9. Cookies and Website Analytics

ASDA's website and associated service providers may use cookies and similar technologies to support website functionality, maintain user sessions, understand website usage, and improve the user experience.

Some cookies may be necessary for the website to function properly, while others may support analytics or optional website features.

Visitors may be able to manage cookies through their browser settings or any cookie preference tools provided on the website.

Disabling certain cookies may affect website functionality.

10. Data Retention

ASDA retains personal information for as long as reasonably necessary to administer membership, provide requested services, maintain organizational records, fulfill reporting requirements, and comply with applicable legal obligations.

Certain records, including membership history, professional verification records, financial transactions, and continuing education participation, may be retained for administrative, historical, or regulatory purposes.

Individuals may request deletion of personal information by contacting ASDA. Requests will be reviewed in accordance with applicable law and ASDA's legitimate recordkeeping obligations.

When information is no longer required, ASDA will take reasonable steps to delete, de-identify, or securely retain it as appropriate.

11. Accessing and Updating Your Information

Members may review and update certain personal and professional information by logging into their ASDA online member profiles.

Individuals may also contact ASDA to request assistance with:

• Accessing personal information maintained by ASDA.
• Correcting inaccurate or outdated information.
• Updating contact details or communication preferences.
• Requesting removal from optional directories.
• Requesting deletion or restriction of personal information, where applicable.

ASDA will review requests and respond in accordance with applicable legal requirements and organizational recordkeeping responsibilities.

12. State and Other Applicable Privacy Rights

Privacy rights may vary depending on an individual's state or country of residence and the laws applicable to ASDA's activities.

Where applicable law provides additional rights concerning personal information, ASDA will address eligible requests in accordance with those requirements.

Certain rights may be subject to legal exceptions, identity verification, or applicable recordkeeping obligations.

Individuals who wish to exercise available privacy rights may contact ASDA at info@asdahq.org.

13. International Users

ASDA is a United States-based professional membership organization and may receive information from individuals located outside the United States.

Personal information may be processed or stored in the United States or other locations where ASDA's authorized technology and service providers operate.

Where international data protection requirements apply, ASDA will address its obligations under those laws as appropriate.

14. Third-Party Websites and Services

ASDA's website may contain links to third-party websites, registration platforms, educational resources, and other external services.

These websites and services may maintain their own privacy policies and data collection practices.

ASDA encourages users to review the privacy policies of third-party services before providing personal information.

ASDA is not responsible for the independent privacy practices of external websites or organizations.

15. Changes to This Privacy Policy

ASDA may update this Privacy Policy periodically to reflect changes in its services, technology, organizational operations, or applicable legal requirements.

Updates will be posted on the ASDA website with a revised effective date.

When appropriate, ASDA may provide additional notice of material changes.

Continued use of ASDA's website and services following publication of an updated Policy will be subject to the revised Policy, to the extent permitted by applicable law.

16. Contact Information

For questions about this Privacy Policy, requests to update personal information, or concerns regarding the collection, use, or protection of personal information, please contact:

American Society of Dentist Anesthesiologists (ASDA)
Email: info@asdahq.org
Phone: 630.242.8940
Website: www.asda.org

Last Updated: October 2026